Accounting Clerk
Computes, classifies, records, and verifies numerical data for use in maintaining accounting records. |  | | Compiles and sorts documents, such as invoices and checks, substantiating business transactions ... verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases ... computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items ... prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy ... reconciles bank statements ... monitors loans and accounts payable and receivable to ensure that payments are up to date ... reconciles report discrepancies and problems ... codes data for input to financial data processing system according to company procedures ... reviews computer printouts against manually kept ledgers and makes corrections. |
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Accounts Payable Clerk
Computes, classifies, records, and verifies numerical data for use in maintaining accounting records. | | | Compiles and sorts documents, such as invoices and checks, substantiating business transactions ... verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases ... computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items ... prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy ... reconciles bank statements ... monitors loans and accounts payable and receivable to ensure that payments are up to date ... reconciles report discrepancies and problems ... codes data for input to financial data processing system according to company procedures ... reviews computer printouts against manually kept ledgers and makes corrections. |
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Call Center Representative
The Call Center Operator is responsible for answering incoming telephones, scheduling and confirming appointments, rescheduling appointments when needed, having a basic understanding of business plans and entering records. | | | Job requirements for this position in development. |
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Concierge
Job Description for this position in development. | | | Act as a global resource for company employees; assist with entertainment requests, arrange for tickets to plays, concerts, sports events, make restaurant reservations, arrange hotel/travel reservations, selection of client gifts, and perform other errands on request. |
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Copy Clerk
Performs copying and binding services to reproduce handwritten, typed, or printed matter. | | | Receives, processes, and maintains orders for copier services from individuals or departments ... makes suggestions regarding paper, binding, and other options ... operates copier and bindery equipment ... distributes completed orders, or notifies department/individuals and stores for pickup ... performs minor repairs and some routine equipment maintenance ... reports mechanical failure for technician repair and keeps records of regular maintenance of machine ... keeps record of inventory levels of supplies to facilitate ordering.
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Customer Service Representative
Interviews customers and records information into computer for customer service. | | | Talks with customers by phone or in person and receives orders for installation, turn on, discontinuance, or change in service ... fills out contract forms, determines charges for service requested, collects deposits, prepares change of address records, and issues discontinuance orders ... solicits sale of new or additional services ... adjusts complaints concerning billing or service rendered, referring complaints of service failures to designated departments for investigation ... visits customers at their place of residence to investigate conditions preventing completion of service connection orders and to obtain contract and deposit when service is being used without contract. |
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Data Entry Clerk
Enters data into computer or onto magnetic tape or disk for subsequent entry.
| | | Keeps track of received data and source documents ... prepares and sorts source documents, and identifies and interprets data to be entered ... contacts preparers of source documents to resolve questions, inconsistencies, or missing data ... enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, and enters necessary codes ... compares data entered with source documents, or reenters data in verification format on screen to detect errors ... makes necessary corrections to information entered ... compiles, sorts, and verifies accuracy of data to be entered ... keeps record of work completed ... reviews error reports and enters corrections into computer ... transmits entered information into database ... files or routes source documents after entry ... responds to inquiries regarding entered data.
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Data Entry Supervisor
Schedule, supervise, and manage all operators to maintain accuracy and completeness of documentation. | | | As a working manager the supervisor prepares and sorts source documents, and identifies and interprets data to be entered.
Will assist in entering alphabetic, numeric, or symbolic data from source documents into computer following specific format. Compares data entered with source documents, or reenters data in verification format on screen to detect errors ... makes necessary corrections to information entered ... compiles, sorts, and verifies accuracy of data to be entered ... keeps record of work completed ... reviews error reports and enters corrections into computer ... transmits entered information into database ... files or routes source documents after entry ... responds to inquiries regarding entered data. |
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Facilities Assistant
Assists facilities manager in coordinating and directing the design, planning, construction, maintenance of plants and buildings; also provides management support in the areas of equipment, machinery and building alterations. | | | Compiles lists of plant and related space that requires regular inspection ... maintains records and reference material for firm's HVAC systems, computer network wiring, lighting, and other factors ... conducts research needed to support the facilities manager's decisions regarding plans, budgets, and schedules ... prepares and maintains cost estimates, bid sheets, layouts, and contracts for construction and acquisitions ... performs research to support audits and facility planning ... documents and revises long range facilities management plans, conceptual designs, and capital outlay requirements ... prepares program specifications, requirements for proposals and contracts, and associated documents ... maintains lists of key contacts with public utility, environmental, and energy agencies. |
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File Clerk
Classifies, stores, retrieves, and updates generated information. | | | Reads incoming material, verifies accuracy, and sorts and codes according to file system ... stores material in paper form, or enters information into computerized storage system ... maintains computer database ... retrieves materials for qualified personnel upon request ... searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current ... keeps track of borrowed materials and ensures they are returned ... disposes of obsolete files in accordance with established retirement schedule or legal requirements ... scans materials or copies records, and examines materials for legibility ... types labels or reports ... implements changes to the filing system when directed to do so ...scans correspondence, reports, drawings, and other materials to be filed to determine subject matter ... ascertains specified number or symbol and marks or stamps code on material ... assigns cross indexing numbers if subject matter should be classified and filed under more than one heading ... revises coding system to improve code usage. |
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Gen Clerk II
Compiles and maintains records of business transactions and office activities of establishment.
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Copies data and compiles records and reports ... tabulates and posts data in record books ... computes wages, taxes, premiums, commissions, and payments ... records orders for merchandise or service ... gives information to and interviews customers, claimants, employees, and sales personnel ... receives, counts, and pays out cash ... prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks ... prepares stock inventory ... adjusts complaints ... operates computer terminal to input and retrieve data ... operates office machines such as typewriter, adding, calculating, and duplicating machines ... opens and routes incoming mail, answers correspondence, and prepares outgoing mail ... greets and assists visitors ... prepares payroll ... keeps books ... purchases supplies ... writes, types, or enters information into computer to prepare correspondence, bills, statements, receipts, checks, or other documents, copying information from one record to another ... proofreads records or forms ... counts, weighs, or measures material ... sorts and files records ... receives money from customers and deposits money in bank ... addresses envelopes or packages ... stuffs envelopes by hand or with envelope stuffing machine ... answers telephone, conveys messages, and runs errands ... stamps, sorts, and distributes mail ... stamps or numbers forms by hand or machine ... photocopies documents. |
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General Clerk
Provides business office clerical assistance. | | | Copies data and compiles records and reports ... tabulates and posts data in record books ... computes wages, taxes, premiums, commissions, and payments ... records orders for merchandise or service ... gives information to and interviews customers, claimants, employees, and sales personnel ... receives, counts, and pays out cash ... prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks ... prepares stock inventory ... adjusts complaints ... operates computer terminal to input and retrieve data ... operates office machines such as typewriter, adding, calculating, and duplicating machines ... opens and routes incoming mail, answers correspondence, and prepares outgoing mail ... greets and assists visitors ... prepares payroll ... keeps books ... purchases supplies ... writes, types, or enters information into computer to prepare correspondence, bills, statements, receipts, checks, or other documents, copying information from one record to another ... proofreads records or forms ... counts, weighs, or measures material ... sorts and files records ... receives money from customers and deposits money in bank ... addresses envelopes or packages ... stuffs envelopes by hand or with envelope stuffing machine ... answers telephone, conveys messages, and runs errands ... stamps, sorts, and distributes mail ... stamps or numbers forms by hand or machine ... photocopies documents. |
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Inventory Control Clerk
Compiles and maintains records of quantity, type, and value of material, equipment, merchandise, or supplies stocked in establishment. | | | Counts material, equipment, merchandise, or supplies in stock and posts totals to inventory records ... compares inventories to office records or computes figures from records such as sales orders, production records, or purchase invoices to obtain current inventory ... verifies clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies ... compiles information on receipt or disbursement of material, equipment, merchandise, or supplies, and computes inventory balance, price, and cost ... prepares reports such as inventory balance, price lists, and shortages ... prepares list of depleted items and recommends survey of defective or unusable items ... stocks and issues materials or merchandise. |
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Legal Assistant
Researches law, investigates facts, and prepares documents to assist Lawyer. | | | Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes ... prepares legal documents such as briefs, pleadings, appeals, wills, contracts, initial and amended articles of incorporation, stock certificates and other securities, buy-sell agreements, closing papers and binders, deeds, and trust instruments for review, approval, and use by attorney ... appraises and inventories real and personal property for estate planning ... investigates facts and law of case to determine causes of action and to prepare case accordingly ... files pleadings with court clerk ... prepares affidavits of documents and maintains document file ... delivers or directs delivery of subpoenas to witnesses and parties to action ... directs and coordinates activities of law office employees ... prepares office accounts and tax returns ... prepares real estate closing statement and assists in closing process ... acts as arbitrator and liaison between disputing parties ... acts as law librarian, keeping and monitoring legal volumes and ensuring legal volumes are up-to-date ... searches patent files to ascertain originality of patent application. |
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Mail Clerk
Sorts incoming mail for distribution and dispatches outgoing mail. | | | Opens envelopes by hand or machine ... stamps date and time of receipt on incoming mail ... sorts mail according to destination and type such as returned letters, adjustments, bills, orders, and payments ... readdresses undeliverable mail bearing incomplete or incorrect address ... examines outgoing mail for appearance and seals envelopes by hand or machine ... stamps outgoing mail by hand or with postage meter ... folds letters or circulars and inserts in envelopes ... distributes and collects mail ... weighs mail to determine that postage is correct ... keeps record of registered mail. |
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Marketing Assistant
Assists with projects and activities for marketing products or services. | | | Assists in executing marketing strategies and objectives ... assists in proposal writing and presentations, including online and video ... monitors profitability and performance of existing products and services ... maintains marketing database including catalogs, key codes, and customer/prospect files ... produces regularly scheduled reports from marketing database ... coordinates various marketing fulfillment duties and systems including direct mail, packages, letters, catalogs, and other sales literature ... monitors and maintains marketing budgets and usage ... assists with newsletter, direct mail, advertising, and catalog editing and proofreading ... assists in implementing public relations programs, online events, and trade shows ... coordinates involvement in community organizations and events, including speech writing assistance ... assists with ad contracts and placement ... participates in new market research and design ... conducts customer surveys to obtain marketing information about organization products and services. |
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Merchandise Clerk
Compiles and maintains records of quantity, type, and value of material, equipment and/or supplies stocked in establishment. | | | Counts material, equipment or supplies in stock and posts totals to inventory records ... compares inventories to office records or computes figures from records such as sales orders, production records, or purchase invoices to obtain current inventory ... verifies clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies ... compiles information on receipt or disbursement of material, equipment, merchandise, or supplies, and computes inventory balance, price, and cost ... prepares reports such as inventory balance, price lists, and shortages ... prepares list of depleted items and recommends survey of defective or unusable items ... stocks and issues materials or merchandise. |
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Paralegal
Researches law, investigates facts, and prepares documents to assist Lawyer. | | | Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes ... prepares legal documents such as briefs, pleadings, appeals, wills, contracts, initial and amended articles of incorporation, stock certificates and other securities, buy-sell agreements, closing papers and binders, deeds, and trust instruments for review, approval, and use by attorney ... appraises and inventories real and personal property for estate planning ... investigates facts and law of case to determine causes of action and to prepare case accordingly ... files pleadings with court clerk ... prepares affidavits of documents and maintains document file ... delivers or directs delivery of subpoenas to witnesses and parties to action ... directs and coordinates activities of law office employees ... prepares office accounts and tax returns ... prepares real estate closing statement and assists in closing process ... acts as arbitrator and liaison between disputing parties ... acts as law librarian, keeping and monitoring legal volumes and ensuring legal volumes are up-to-date ... searches patent files to ascertain originality of patent application. |
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Part-Time Clerk
Job responsibilities may include filing, copying, faxing, collating, typing, and data entry. | | | Assist office with various clerical responsibilities on a part time schedule. Part time may be defined as a few hours of each day, a few days a week, evening hours (start time after 5:30 -6:00pm), or weekend hours. |
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Production Assistant
Advanced knowledge of all Microsoft Office Suite software, including MS Project, required. | | | Assist coordinator and team with all aspects of project; research issues, report findings, prepare client presentations and correspondence. Maintain all project files and all related documentation. Provide any additional administrative support, including scheduling conference calls, arranging meetings and making travel arrangements. |
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Project Assistant
Advanced knowledge of all Microsoft Office Suite software, including MS Project, required. | | | Assist coordinator and team with all aspects of project; research issues, report findings, prepare client presentations and correspondence. Maintain all project files and all related documentation. Provide any additional administrative support, including scheduling conference calls, arranging meetings and making travel arrangements. |
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Project Coordinator
Job Description for this position in development. | | | Coordinate and maintain project by ensuring appropriate staffing and resources are available. Oversee and direct all aspects of project, including documentation, presentations, timelines, and all related correspondence. Supervise all personnel and their contributions. Maintain client communication. |
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Proofreader
Proofs documents and marks for correction any grammatical, typographical, or compositional error. May also review computer input and output documents to ensure accuracy, completeness, and adherence to establishment standards.
| | | Reads proof against copy, using standardized code to mark grammatical or typographical errors that appear in proof ... measures dimensions, spacing, and positioning of page elements such as copy and illustrations to verify conformance to specifications ... marks errors using standardized code ... returns marked proof for correction ... checks corrected proof against copy ... optionally reviews documents, such as surveys, legal briefs and promotional copy to ensure completeness and appropriateness prior to data entry ... appraises documents for grammatical correctness ... reads notes and instructions written on source documents and compares information with printouts to detect errors and ensure completeness and conformity with establishment policies and procedures ... notifies supervisor when errors and shortage of output are detected, and corrects errors or refers work to other workers for correction ... compares corrected input and output data with source documents, worksheets, and data displayed on screen of computer terminal to verify corrections ... operates machines to separate and remove carbon paper from computer generated forms ... re-types mutilated forms ... sorts printouts for distribution. |
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Receiving Clerk
Verifies and keeps records on incoming and outgoing shipments and prepares items for shipment.
| | | Compares identifying information and counts, weighs, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records ... determines method of shipment ... affixes shipping labels on packed cartons or stencils identifying shipping information on cartons ... assembles wooden or cardboard containers or selects preassembled containers ... inserts items into containers ... nails covers on wooden crates and binds containers with metal tape ... stamps, stencils, or glues identifying information and shipping instructions onto crates or containers ... posts weights and shipping charges, and affixes postage ... unpacks and examines incoming shipments, rejects damaged items, records shortages, and corresponds with shipper to rectify damages and shortages ... routes items to departments ... examines outgoing shipments to ensure shipments meet specifications ... maintains inventory of shipping materials and supplies ... operates tier lift truck or uses handtruck to move, convey, or hoist shipments from shipping and receiving platform to storage or work area. |
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Receptionist
Operates PBX or multiline telephone system to answer incoming calls and directs callers to appropriate personnel. | | | Retrieves messages from voice mail and forwards to appropriate personnel ... answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department ... takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable ... answers questions about organization and provides callers with address, directions, and other information ... welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel ... monitors visitor access and issues passes when required ... updates appointment calendars ... receives, sorts, and routes mail, and maintains and routes publications ... maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes ... takes payments for services and products ... prepares travel vouchers ... orders, receives, and maintains office supplies ... creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary ... performs other clerical duties as needed, such as filing, photocopying, and collating. |
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Research Assistant
Responsible for providing research assistance for company projects and personnel. | | | Gathers, collects, analyze and presents researched information. Research may be done via internet, libraries, business listings, periodicals, newspapers, college and university studies, and any other resources as specified by project. |
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Sales Assistant
Helps sales team sell products to business and industrial establishments or individuals at sales office, store, showroom, or customer's place of business. | | | Performs research and compiles lists of prospective customers for use as sales leads, based on information from newspapers, business directories, industry ads, trade shows, Internet Web sites, and other sources ... produces support materials used in demonstrating products and services ... prepares proposals containing price quotes and credit terms and prepares sales contracts for new orders ... helps sales person estimate date of delivery to customer, based on knowledge of own firm's production and delivery schedules ... prepares reports of business transactions and keeps expense accounts for sales person ... works with inside sales representatives to keep account activities and literature up to date ... monitors stock levels ... assists in coordinating customer training ... enters new customer data and other sales data for current customers into computer database ... performs customer follow-up activities to develop and maintain relationships with new and prospective customers ... investigates and resolves customer problems with deliveries ... attends trade shows on behalf of sales persons. |
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Sr. File Clerk
Supervises and coordinates activities of workers engaged in maintaining central records files.
| | | Directs and assists workers in storing, retrieving, checking, correcting, and copying paper documents, microfilm, or other company records ... directs workers in searching files to retrieve lost or missing records ... routes erroneously removed files to workers for refiling ... directs and assists workers in periodic disposal of obsolete files, following company policy and legal requirements ... conducts and coordinates studies of files and filing system as directed by management ... recommends changes in work procedures to improve filing system efficiency ... supervises workers engaged in microfilming records ... determines work procedures, prepares work schedules, and expedites workflow ... issues written and oral instructions ... assigns duties and examines work for exactness, neatness, and conformance to policies and procedures ... maintains harmony among workers and resolves grievances ... prepares composite reports from individual reports of subordinates ... adjusts errors and complaints. |
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Switchboard Operator
Operates PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel. | | | Retrieves messages from voice mail and forwards to appropriate personnel ... answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department ... takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable ... answers questions about organization and provides callers with address, directions, and other information ... welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel ... monitors visitor access and issues passes when required ... updates appointment calendars ... receives, sorts, and routes mail, and maintains and routes publications ... maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes ... takes payments for services and products ... prepares travel vouchers ... orders, receives, and maintains office supplies ... creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary ... performs other clerical duties as needed, such as filing, photocopying, and collating.
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Telemarketer
Qualifies leads and solicits orders for products or services over the telephonee following duties. | | | Helps develop established script to use when calling prospects ... calls prospective customers in designated market area to qualify leads and explain type of service or product offered ... informs current and prospective customers of current promotions and new or upgraded products ... quotes prices and encourages customers to buy ... secures and places orders with others for filling and arranges delivery date ... enters names, addresses, purchases, and reactions of prospects solicited into computer database system ... follows up with customers to assure satisfaction, respond to queries, solicit further sales, and solve or refer problems ... develops lists of prospects from city and telephone directories, trade and professional association membership lists, and other public records ... prepares report on sales activities.
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Telephone Researcher
Operates PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel. | | | Retrieves messages from voice mail and forwards to appropriate personnel ... answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department ... takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable ... answers questions about organization and provides callers with address, directions, and other information ... welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel ... monitors visitor access and issues passes when required ... updates appointment calendars ... receives, sorts, and routes mail, and maintains and routes publications ... maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes ... takes payments for services and products ... prepares travel vouchers ... orders, receives, and maintains office supplies ... creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary ... performs other clerical duties as needed, such as filing, photocopying, and collating.
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Transcriptionist
aka: Transcribing Machine Operator, Dictating Machine Typist
Operates typewriter, word processor, or computer to transcribe letters, reports, or other recorded data heard through earphones of transcribing machine. | | | Inserts cassette tape into cassette player or positions tape on machine spindle and threads tape through machine ... positions earphones on ears and presses buttons on transcribing machine to listen to recorded data ... turns dials to control volume, tone, and speed of voice reproduction ... depresses pedal to pause tape ... types message heard through earphones ... reads chart prepared by dictator to determine length of message and corrections to be made ... types unrecorded information such as name, address, and date ... keeps file of records ... receives and routes callers. |
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Typist
Compiles data and operates typewriter or computer in performance of routine clerical duties to maintain business records and reports.
| | | Uses typewriter and/or computer to compile information and prepare reports, business correspondence, application forms, shipping tickets, and other materials ... composes and prepares answers to routine letters ... files documents and maintains filing system ... posts information to records ... sorts and distributes mail, answers telephone, and performs similar duties ... answers questions concerning the organization or department, or refers persons to another source of information ... computes amounts and checks totals on report forms, vouchers, statements, bills, or payrolls ... keeps tickler files up to date ... operates and maintains photocopying and fax machines.
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Word Processing Operator
Operates computer or word processing equipment to compile, type, revise, combine, edit, print, and store documents. | | | Compiles material to be typed, following written or oral instructions ... reads instructions accompanying material, or follows verbal instructions from supervisor or person requesting document, to determine format and content required ... formats documents and enters information, using computer and word processing software or other word processing equipment ... types, revises, and combines material such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information, from rough draft, corrected copy, recorded voice dictation, or previous computer versions ... assists in creation and maintenance of boilerplate-text library, and accesses it to enter frequently-used information ... checks completed documents using automated spell and grammar checker and makes corrections ... proofreads and edits documents for grammar, spelling, punctuation, and format. corrects errors ... stores completed documents in machine memory or on data storage medium such as disk ... prints documents, loading paper in printer and changing printer ribbon, print wheel, or toner or ink cartridges as necessary ... keeps record of work performed ... inputs data for revision or editing using optical scanner or other non-keyboard data entry devices ... purges outdated documents from files as needed ... organizes and maintains system for back-up and storage of files ... trains and provides word processing procedural information to others. |
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